How to Conduct Effective Virtual Board Meetings

If you’re using a board management software, make sure it offers secure document storage. Your company handles a lot of documents, from financial reports to governing documents and you’ll want to ensure that members have access to secure documents. You should also think about implementing a portal software that allows members to share and comment on documentation before meetings, or even during the meeting.

It is crucial to inform the board members in advance of the meeting to remind board members of the meeting and any required documents. The agenda and any supporting documents a week prior to the meeting to ensure https://seboardroom.com/how-to-set-up-text-to-donate-in-a-few-easy-steps that everyone has time to review them and be prepared for the meeting. Inquiring for feedback from your group prior to the meeting is a great idea. This will give you the opportunity to address any concerns that may arise.

Virtual boards consist of a variety of people with competing schedules and commitments. If possible, plan virtual meetings during times when the majority of the members are available. Avoid early mornings, late nights and common breaks. If this isn’t possible, use a digital tool to find a time that works for everyone.

It is essential to establish some guidelines for virtual meeting etiquette. For example it’s a good idea to turn off your microphone when you’re not speaking and hold meetings in a quiet area free of distractions. It’s also beneficial to have a designated minutes-taker in each virtual meeting who can keep the discussion focused and keep track of all motions and actions in a written format.